What is e-Arşiv? How to Apply for e-Arşiv Invoice?

In today’s digital transformation era, businesses are constantly seeking ways to improve their financial and administrative processes. One key innovation is the e-Arşiv system. But what exactly is e-Arşiv, and how do you apply for an e-Arşiv invoice? This blog provides a clear explanation and walks you through the application steps.

What is e-Arşiv?

e-Arşiv is an electronic invoicing system that allows companies to issue, store, and present invoices digitally, instead of using paper. It is regulated by the Turkish Revenue Administration (Gelir İdaresi Başkanlığı, GİB) and must comply with set standards.

These electronic invoices speed up business processes and reduce costs for both companies and customers. After being issued, e-Arşiv invoices must be stored digitally for a legally specified period and be available for submission if requested.

What are the Advantages of e-Arşiv Invoices?

Cost Savings

e-Arşiv invoices eliminate expenses related to paper, printing, and postal services. Processes that once required physical preparation, printing, and mailing are now handled faster and more affordably through digital platforms.

Time Savings

With e-Arşiv, invoices are sent quickly and securely through electronic channels. This accelerates the issuing, sending, and receiving processes, allowing businesses to receive payments more efficiently and improve their cash flow.

Environmentally Friendly

By reducing paper consumption, e-Arşiv contributes significantly to environmental sustainability. It eliminates paper production and waste management steps, offering an eco-friendly advantage.

Easy Access and Archiving

Electronic invoices are easily stored and retrieved when needed. Digital archiving removes the need for manual filing, saving both time and labor.

Who Needs to Switch to e-Arşiv?

The obligation to switch to e-Arşiv depends on business sector and annual turnover, as set by the Turkish Revenue Administration. For example:

• As of January 1, 2026, companies with a turnover of 3 million TL or more in 2022 and who switched to e-Invoice and e-Arşiv on July 1, 2025, must also switch to the e-Ledger system.

• Voluntary e-Invoice and e-Arşiv users are not required to adopt the e-Ledger system unless they exceed the specified thresholds.

• In 2025, any invoice exceeding 9,900 TL (whether issued to taxpayers or non-taxpayers) must be issued as an e-Arşiv invoice.

How to Apply for an e-Arşiv Invoice?

You can apply for e-Arşiv invoicing online without needing an e-Invoice account, digital signature, or financial seal, by following these steps:

1. Log into your online invoicing account.

2. Navigate to the “Applications” section in your account menu.

3. Select the e-Arşiv Invoice option and click “Start Application Process.”

4. Enter your tax office user code, password, and tax number in the form.

5. Review and accept the user agreement (if you haven’t already signed the latest version).

6. Click “Save and Complete” to submit your application.

7. Once completed, your e-Arşiv Invoice feature will be activated, and you can start issuing invoices.

Important: To use the e-Arşiv Invoice feature, your mobile number must be registered with the Interactive Tax Office (İnteraktif Vergi Dairesi).

What’s the Difference Between e-Invoice and e-Arşiv?

While visually similar, e-Invoice and e-Arşiv serve different recipients:

• e-Invoice is sent to customers who are also registered e-Invoice users.

• e-Arşiv Invoice is sent to customers who are not e-Invoice users, including individuals.

With integrated invoicing systems, businesses don’t need to worry about distinguishing between the two. The system automatically detects the customer type and sends the appropriate invoice.

Frequently Asked Questions

✅ Do I need to be an e-Invoice user to issue e-Arşiv invoices?
No, as per the latest regulations, you can issue e-Arşiv invoices through authorized integrators without being an e-Invoice user.

✅ Can I provide a printed e-Arşiv invoice?
While there’s no obligation, you can print and share a hard copy with your customer if requested. No wet signature or stamp is required.

✅ Are unsigned e-Arşiv invoices valid?
For e-Arşiv invoices to be valid, they must be signed digitally and submitted to the Turkish Revenue Administration through compliant systems. Unsigned invoices are not legally valid.

✅ Can e-Arşiv invoices be queried using a transaction slip?
No. Querying e-Arşiv invoices must be done via the official Revenue Administration website using the invoice number and date.

✅ Can I issue backdated e-Arşiv invoices?
Generally, invoices should be issued at the time of service delivery. For goods sales, invoices can be issued within seven days of delivery. Issuing invoices later may result in a 10% “Special Irregularity Penalty.”

Final Thoughts

Switching to e-Arşiv is a powerful step for businesses looking to reduce costs, increase efficiency, and improve environmental sustainability. Even without a legal obligation, adopting e-Arşiv can give your business a competitive edge by modernizing financial operations and making invoicing faster and more accurate.

If you want guidance or legal support in navigating Türkiye’s electronic invoicing systems, our legal team is ready to assist.

Need Help with e-Arşiv or e-Invoicing in Türkiye?

Contact our expert team today to ensure your business’s digital transition is seamless, compliant, and beneficial for your bottom line.